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Grelen

Coordination Pricing

Guest count pricing

*Grelen Coordination Includes:

Initial Consultation

 

Vendor Recommendations/Introductions

 

Venue Walk Thru 

 

Rental Coordination

(tent, tables, chairs, restroom trailer)

 

Timeline & Layout Design

 

Day of coordination

Rates for groups 0-50 may vary depending on logistics of the event


Design/Decor Consultation can be added for $15
0/hr

Partial & Full Planning Available, too

invitation

Spotswood Lodge
FAQs

  • How do we learn more? Can we take a Tour?
    Yes! Please fill out the inquiry form below and our Grelen Events team will be in touch to schedule a tour. They are able to answer any questions you might have. Virtual tours are available upon request.
  • How many outdoor spaces are there at Spotswood Lodge
    Spotswood Lodge is a large private property of approximately 11 acres. We are extremely flexible about where ceremony, cocktails and/or reception takes place on the property.
  • Are there any indoor spaces?
    Spotswood Lodge is an outdoor venue and boasts multiple locations around the Villa for ceremonies, cocktail hours and receptions. For weddings and events over 30, the indoor spaces are reserved for the lodging guests. That said, small intimate rehearsal dinners of 20 or less can be hosted inside. Restroom trailers are required for events over 30. Please note that in the event of severe weather, guests can come inside to shelter from lightening and thunder.
  • Is lodging required if we book Spotswood Lodge for an event?
    A 2-night minimum is required for weddings and events hosted at Spotswood Lodge. That said, we do make exceptions for some smaller and/or daytime events. Exceptions must be made by the Director of Events in writing.
  • When we rent Spotswood Lodge how long can we stay?
    For lodging, check-in is 3pm. On the day of event, wedding setup usually starts at 11 or noon. Check out is 10am on the morning after the last night of lodging. However, given the nature of this venue, the Events Director can grant longer access to the property upon request.
  • Do we need to hire a planner?
    We will provide clients with a list of our preferred planners. If hosting a wedding at Spotswood Lodge, a planner is required for guest counts >50. For all other events, they are not required but recommended. The Grelen Coordination package is the minimum that we recommend. Planners who are not on our preferred list must be approved by The Director of Events in writing.
  • Do we need to hire a Caterer?
    Yes - if you are serving food! We require all Spotswood Lodge clients to use an approved full service caterer from our preferred list. Please inquire with the Events Team to see the full list and please note that Grelen would like the option to provide a quote for all small catering jobs (<50 guests). We do sometimes make exceptions for very casual events. Exceptions to this catering rule must be approved in writing by The Director of Events.
  • Is there a catering kitchen?
    No, many caterers have their own catering tent. Please make sure to check with the catering you are hiring to see if they provide one. If they don't, you will need to rent one for approximately $600. For very small events, the caterer can use the kitchen in the main house.
  • Do I need to rent chairs & tables?
    Yes. Chairs & tables must be rented and if you add on Grelen's Coordination package, the Events Team will help you every step of the way and will work with the rental company on your behalf. They would be happy to provide a rental estimate to give you an idea of additional costs.
  • Do I need to rent at tent?
    For a guest count > 30 you will need to reserve a tent as a rain plan. This does involve paying a deposit. If you don't use the tent, you will not need to pay the remaining balance and you can make this decision the week before your wedding. That said, many couples use a tent rain or shine. Tent pricing varies widely, regardless of type, tents look very majestic on "The Lawn" and are typically used for dinner & dancing. If you add on Grelen's Coordination package, the Events Team will help you every step of the way and will work with the rental company on your behalf. They would be happy to provide a rental estimate to give you an idea of additional costs.
  • What about restrooms?
    For guest counts > 40, you need to rent a restroom trailer. If you add on Grelen's Coordination package, the Events Team will help you every step of the way and will work with the rental company on your behalf. They would be happy to provide a rental estimate to give you an idea of additional costs.
Wedding ring detail shot
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